Treasurers role

Please see below for details of this role. If you are interested we'd love to hear from you, please contact us at admin@hotwellscliftonwood.org.uk to meet up to discuss it further

Job Description - Treasurer

Overall Purpose

  • Oversee the financial and company secretarial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits.
  • Take ownership of the 500 Club monthly lottery.

Specific tasks

  • Undertake all bookkeeping duties (currently in Quick Books).
  • Regularly carry out reconciliations on bank accounts and individual funds.
  • Liaise with volunteers to arrange payments to creditors as appropriate and arrange appropriate signatures on payments including internet banking.
  • Make the necessary arrangements to collect payments from debtors and bank payments promptly.
  • Administration of the PayPal account and crowd funding portal.
  • Liaise with relevant committee members and/or volunteers to ensure the financial viability of specific projects and the organisation as a whole.
  • Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at committee meetings (balance sheet, cash flow, fundraising performance etc).
  • Ensure proper records are kept including restricted and designated funds and that effective financial procedures and controls are in place.
  • Helping to appraise the financial viability of plans, proposals and feasibility studies.
  • Prepare the annual accounts, present these at the AGM and complete all necessary filings with Charity Commission, Companies House, and HMRC including company secretarial.
  • Lead on appointing and liaising with auditors/an independent examiner if needed.
  • 500 Club – administration of joiners and leavers, monthly draws, database administration and any necessary returns.
  • Payroll – if any employees are appointed, take responsibility for all legal obligations and payroll duties. Ensure all self-employed contractors comply with legal obligations.

 Qualities

  • Knowledge and experience of current finance practice relevant to voluntary and community organisations.
  • Knowledge of bookkeeping and financial management.
  • Good financial analysis skills.
  • Ability to communicate clearly.

 Time Commitment

The time commitment required will vary from month to month depending on how many projects are underway at any given time.  As an average, expect to spend 1-2 hours per week ensuring all records are up to date. 

This will increase around year end and if there are numerous projects on the go.

 

 


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